HR Administrator

Business and Financial Operations

New York, NY

Job Overview:

The Human Resources Administrator acts as “ground control” for the Human Resources and Employment Law teams’ daily operations and keeps us moving forward.  In this role, you will anticipate the needs of your colleagues on the team and help them stay focused by resolving operational and administrative issues proactively.  You will move quickly with the changing environment and exercise your sound judgement to make decisions.  Your team will rely on you because you are a dependable team player with excellent attention to detail and discretion.  You will learn a tremendous amount as you are involved in all HR disciplines and take ownership of tasks and see them through to completion. This role is ideal for someone who is looking to have a career in Human Resources.

Administrative support for three Managing Directors and Head of Human Resources:

  • Maintain calendar, including planning and scheduling of internal and external meetings
  • Coordinate travel arrangements, including itinerary creation and management
  • Process expense reports and invoices in Workday
  • Answer phone lines, as needed

General support for HR team:

  • Schedule and coordinate HR team meetings, including creating the agenda and sending follow-up notes
  • Support data entry process into HRIS, Workday
  • Schedule and coordinate large scale meetings for HR team
  • Back-up for Onboarding Coordinator
  • Create and update organization charts
  • Coordinate IT requests for new hires, as needed
  • Maintain electronic employee folders via PeopleDoc
  • Create and update PowerPoint Presentations as needed
  • Assist in maintaining standard reports and employee data from Workday and Greenhouse

Additional project-related responsibilities as acclimated to role:

  • Create and manage central HR calendar with Communications
  • Manage HR team project plan in Confluence
  • Complete employment verifications
  • Work with Marketing to update and maintain the HR page on Cowen’s intranet and
  • Work on projects, including but not limited to, support planning events, to create surveys and forms, and to evaluate employee feedback
  • Coordinate incoming candidate inquiries from the Marketing department
  • Coordinate referral candidate process across divisions

Job Requirements/Qualifications:

  • Undergraduate degree preferred, but not required
  • At least 5 years of related experience as an Administrative or Executive Assistant. Experience in Financial Services Human Resources a plus
  • Strong interest in Human Resources and developing into a Human Resources professional
  • Strong proficiency in Microsoft Office Suite including PowerPoint and Excel
  • Sound judgement and ability to maintain confidential information with discretion
  • Extremely organized, detail-oriented, and deadline-driven; must be able to operate with a sense of urgency
  • Excellent interpersonal, written, and verbal communication skills with the ability to effectively interface with all levels of employees
  • Ability to remain calm under pressure, and effectively manage change upon short notice.
  • Proven ability to work to tight deadlines and with strong attention to detail and timely follow-up
  • Demonstrated problem solving ability; able to think end to end around assigned projects and responsibilities
  • Team player who is dependable, enthusiastic, and has a positive attitude
  • Self-motivated, curious learner

Who We Are:

Cowen Inc. (“Cowen” or the “Company”) is a diversified financial services firm offering investment banking services, equity and credit research, sales and trading, prime brokerage, global clearing, commission management services and actively managed alternative investment products. Cowen focuses on delivering value-added capabilities to our clients in order to help them outperform. Founded in 1918, the Company is headquartered in New York and has offices worldwide.

At Cowen, inclusion and diversity are catalysts for success and innovation in everything we do. We pride ourselves on our empathetic and collaborative culture, where the power of diversity is harnessed to transform the status quo. Our focus on inclusion expands our thinking in order to generate better outcomes for clients, while striving to increase fairness and equity for our colleagues. Cowen’s vision of creating a more inclusive and equitable future is supported by our core values and is essential to our ability to outperform.

Our Values:

  • Vision: We consistently deliver differentiated and disruptive insights that help our clients outperform
  • Empathy:  We proactively consider and account for the priorities and concerns of our colleagues and clients
  • Sustainability: We endeavor to produce ideas and solutions that are ethically grounded and aim to pass the test of time
  • Tenacious Teamwork: We elevate collaboration to new levels, empowering our ability to provide the best solutions for our clients.

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Protect Yourself from Recruitment Fraud. Recruitment fraud can be attempted through fake job postings, fake websites (posing as a Company) or unauthorized individuals impersonating recruiters (even using employee names). Depending on the role, Cowen will ask candidates to complete 2-4 interviews with Cowen employees before receiving an offer for employment. All communication regarding the interview process will come from an or email address. At no time throughout the hiring process will a Cowen recruiter or Human Resource Professional request any type of payment in order to be considered for the role. In addition, candidates will not be asked to submit personal information as a pre-requisite for the interview process.